Here's how to implement a labeling system in your warehouse

Whether you are setting up a new warehouse or want to optimize your current workflow, a good labeling system is indispensable for efficient inventory management. Warehouse Labels provide structure, overview and speed. But how do you tackle the switch to a new labeling system without affecting your daily logistics processes in your warehouse? In this blog post we tell you all about it.

First things first: when do you need a new labeling system?

The reasons for revamping a labeling system vary. Perhaps your warehouse has grown, the layout has changed, or your current system no longer connects with your inventory management or WMS. In such cases, it is time to switch to a system that is ready for the future: flexible, sustainable and tailored to your processes.

Roadmap for successful implementation

Map the current situation

Before you change anything, it is important to analyze how your current system functions:

1. What labels are you using now (format, material, coding)?
2. What are employees running into?
3. What are the desires for improvement?
4. What software or hardware (scanners, printers) do you use?

This analysis forms the basis for your new system.

Set goals and requirements

What do you want to achieve with the new labeling system? Consider:

1. Being able to order faster
2. Fewer errors in storage and shipping
3. Better overview in product locations
4. Integration with WMS or ERP

In addition, establish technical requirements such as barcode sizes, dimensions and attachment methods (e.g., magnetic, self-adhesive or insert cards).

Choose the right type of label

Based on your goals, choose the most appropriate warehouse label. Examples of warehouse labels are:

1. Magnetic labels for flexible locations

• Self-adhesive labels for permanent identification
• Location signs for corridor and zone designation
• Window or pallet stickers for temporary storage
• Barcode and QR code labels for scannable processes

Get advice on this from a specialist to avoid mistakes and unnecessary costs. An example of a specialist in labeling systems is labelfabriek.co.uk.

Plan implementation carefully

Make sure the transition to the new system is smooth. Here's how you do it:

1. Choose a quiet time (e.g., outside of peak periods)
2. Prepare stock moves or relabeling properly
3. Inform and instruct your employees on time
4. If necessary, use temporary signage so that order picking can continue as best as possible.
5. If necessary, you can implement in phases, such as by aisle or zone.

Train your employees

A new labeling system will only work if everyone can handle it. Provide clear instruction on:

1. The construction of the new coding
2. The placement of labels
3. The use of scanners or software
4. What to do if labels are damaged or missing
5. A short training or manual will prevent many questions and mistakes.

Evaluate and optimize

After implementation, it is important to evaluate the operation of the new system:

1. Is everything well read and understood?
2. Do labels increase speed and reduce errors?
3. Is the system future-proofed?

Use this feedback to make adjustments as needed. Labels can be adjusted or replaced relatively easily. Always ask your warehouse staff for feedback; after all, they work with the system and can provide valuable insights for this.

Good luck with implementation!